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Excel Record Layout or Record Extension Is Now not Legitimate: 8 Techniques to Repair It

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Excel is a essential device for many of us of their skilled and educational endeavors. A common problem confronted via customers is encountering the mistake message ‘Excel can not open the document since the document structure or document extension isn’t legitimate.’ This factor regularly arises when seeking to open Excel recordsdata, successfully appearing as a barrier that stops get right of entry to to vital knowledge.

Excel Error Message IllustrationExcel Error Message Illustration

On this article, we delve into the which means of this mistake message, its reasons, and most significantly, tips on how to get to the bottom of it to regain get right of entry to in your important knowledge. Whether or not the problem is an invalid Excel document structure or document extension, or an incapacity to open the Excel document because of corruption, relaxation confident, we now have answers for you.

Why Can’t Excel Open the Record?

There are a number of explanation why Excel may fail to open a document. One of the vital maximum commonplace come with:

  1. Invalid Excel Record Extension: This factor arises when the document extension does now not align with the predicted Excel structure (as an example, the use of .txt as a substitute of .xlsx).
  2. Incompatible Excel Record Layout: Even with the right kind extension, the document’s inner structure is probably not appropriate with Excel. As an example, the use of an older model of Excel to open an XLSX document, which used to be presented post-2007, may end up in problems.
  3. Corruption or Harm within the Excel Record: Record corruption can happen for more than a few causes, akin to sudden machine shutdowns, fallacious saving procedures, malware assaults, or mistakes all the way through document switch.
  4. Record Permissions Problems: There could be restrictions fighting you from opening or enhancing the document because of inadequate permissions.

Subsequent, we will be able to discover attainable answers for when the Excel document structure or document extension isn’t legitimate.

Fast Fixes for “Excel Can’t Open The Record”

Answer 1: Test the Worksheet Record Extension

The preliminary step in resolving the “Excel document structure or document extension isn’t legitimate” factor is to ensure that the document extension corresponds with the true document structure. Generally, spreadsheets created in Excel 2007 or later variations use .xlsx because the document extension, while older variations use .xls. An fallacious document extension might lead Excel not to acknowledge the document as legitimate.

  1. Press Home windows + E to open Record Explorer. Navigate to the “View” tab and make sure the “Record title extensions” field is checked.
    2. File Explorer Extension SettingsFile Explorer Extension Settings
  2. Proper-click the problematic Excel document and make a selection “Rename.”
    3. Renaming Excel FileRenaming Excel File
  3. Take a look at converting the document extension to the right kind one, if appropriate. Then again, you’ll be able to use on-line document conversion products and services, the place you add the document and choose the specified output structure.
Answer 2: Restore a Corrupted Excel Record

In the event you’re nonetheless seeing the mistake message, it’s imaginable that your Excel document is corrupted. In such cases, 4DDiG Record Restore could be a to hand device. This user-friendly device is adept at resolving numerous document problems, together with issues of Excel paperwork now not opening or showing clean content material. Moreover, 4DDiG Record Restore helps different document codecs like Phrase, PowerPoint, and PDF.

Right here’s tips on how to repair the “Excel document structure or document extension isn’t legitimate” factor the use of 4DDiG Record Restore:

  1. Set up and release 4DDiG Record Restore in your Home windows or Mac. Get entry to the “Record Restore” function from the left sidebar, then click on on “Upload Record(s)” to add your corrupted Excel paperwork.
    2. 4DDiG File Repair Upload4DDiG File Repair Upload
  2. Click on “Get started Restore” to begin the restore procedure. 4DDiG Record Restore will analyze and try to rectify any problems for your recordsdata.
    3. Starting File Repair ProcessStarting File Repair Process
  3. After the restore, overview the document contents to substantiate their integrity. Then, use the “Export” or “Export Decided on” solution to save the repaired Excel recordsdata in your laptop.
    4. Exporting Repaired Excel FileExporting Repaired Excel File
Answer 3: Take Unique Possession

Differently to deal with the “Excel can not open the document” factor is via making sure you might have the important permissions for the document. Right here’s how you’ll be able to take a look at and alter your permissions:

  1. Proper-click at the document you can not get right of entry to and choose “Homes.”
    2. File Properties AccessFile Properties Access
  2. Pass to the “Safety” tab, then click on at the “Edit” button.
    3. Security Tab in PropertiesSecurity Tab in Properties
  3. Within the “Workforce or person names” segment, choose your person account after which grant it “Complete Keep an eye on.”
    4. Granting Full ControlGranting Full Control
  4. Click on “Practice” adopted via “OK” to substantiate and save your adjustments.

Integrated Gear to Repair “Excel Record Layout Is Now not Legitimate”

Answer 4: Use the Open and Restore Function

To mend corrupted Excel recordsdata, you’ll be able to use the “Open and Restore” function, a integrated device in Microsoft Excel. Whilst it’s useful, observe that it would now not paintings for seriously corrupted recordsdata. Right here’s tips on how to use it to deal with the “Excel document extension now not legitimate” factor:

  1. Open Microsoft Excel and pass to the “Record” tab. Then, choose “Open” ＞ “Browse.”
    2. Excel Open File OptionExcel Open File Option
  2. To find and make a selection the problematic Excel document.
  3. As an alternative of immediately clicking “Open,” click on the small arrow subsequent to it and make a selection “Open and Restore” from the menu.
    4. Selecting Open and RepairSelecting Open and Repair
  4. Click on on “Restore” to start out the restore procedure.
    5. Starting Excel RepairStarting Excel Repair
Answer 5: Repair a Earlier Model via Record Historical past

If the “Excel document extension now not legitimate” error persists, believe restoring a prior model of the document. On the other hand, remember that this may consequence within the lack of fresh content material. Right here’s tips on how to do it:

  1. Proper-click at the spreadsheet and choose “Homes” from the context menu.
  2. Navigate to the “Earlier Variations” tab. If Record Historical past used to be enabled previously, you are going to see a listing of the document’s earlier variations.
    3. Previous Versions TabPrevious Versions Tab
  3. Make a selection the model you need to repair and click on “Repair.”
Answer 6: Get better Unsaved Workbook

Some other way comes to the use of Excel’s integrated options to get well any earlier variations of your workbook.

  1. Open MS Excel and pass to “Record” ＞ “Information” within the top-left nook of the window.
  2. Choose “Set up Workbook” ＞ “Get better Unsaved Workbook.”
    3. Excel File Recovery OptionsExcel File Recovery Options
  3. From the checklist of recordsdata proven, open the inaccessible document after which put it aside.

Resolving “Excel Can’t Open As a result of The Record Layout Is Now not Legitimate”

Answer 7: Open MS Excel in Secure Mode

Resolving the “Excel can not open since the document structure isn’t legitimate” factor can infrequently be so simple as booting your laptop into Secure Mode. That is specifically efficient when Excel conflicts with particular drivers or third-party device. Right here’s how to go into Secure Mode:

  1. Press Home windows + R in your keyboard and sort excel/secure into the Run conversation field.
    2. Entering Excel Safe ModeEntering Excel Safe Mode
  2. Open Microsoft Excel in Secure Mode, click on on “Record,” after which choose “Choices.”
  3. Within the Choices menu, pass to the “Upload-ins” segment. Then make a selection “COM Upload-ins” and click on “Pass.”
    4. Excel Add-ins SettingsExcel Add-ins Settings
  4. Uncheck one of the crucial add-ins from the checklist that looks and click on “OK.”
Answer 8: Disable the Safe View Function

The “Excel can not open the document” error too can stem from the Safe View function in Excel, now not simply an invalid document extension or document corruption. To disable this option, practice those steps:

  1. Open MS Excel, click on on “Record” within the height left nook, then choose “Choices” on the backside of the left sidebar.
    2. Excel Options AccessExcel Options Access
  2. Click on at the “Believe Middle Settings” button.
    3. Trust Center Settings ButtonTrust Center Settings Button
  3. Within the Believe Middle, choose “Safe View” from the left sidebar. Uncheck all 3 choices and save the adjustments.
    4. Disabling Protected ViewDisabling Protected View

Backside Line

On this complete information, we’ve defined 8 sensible answers to the average Excel error: “Excel can not open the document since the document structure or document extension isn’t legitimate.” It’s absolute best to start out via verifying your document’s integrity and structure, then methodically take a look at every answer one after the other.

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