On this educational, we will be able to exhibit the way to routinely upload a row to a Smartsheet spreadsheet each time a new row is added to a Google spreadsheet. This may also be in particular helpful when you want to proportion a spreadsheet with a couple of customers who’re using other services and products, akin to Google Sheets and Smartsheet.

The principle goal of this educational is to make sure seamless collaboration between customers of various spreadsheet platforms. Through routinely updating the Smartsheet spreadsheet on every occasion a brand new row is added to the Google spreadsheet, customers can simply get admission to and paintings at the identical information set, without reference to their most popular platform. This no longer best simplifies the sharing procedure but in addition guarantees that everybody remains at the identical web page and will collaborate successfully.

How Does This Paintings?

When new roles of knowledge are added to a Google Sheet:

data add Google Sheetsdata add Google Sheets

It’ll routinely be up to date and added to Smartsheet.

data reflected Smartsheetdata reflected Smartsheet

This integration lets in customers to concentrate on maintaining their information up-to-date in Google Sheets, with no need to fret about double information access in Smartsheet. Because of this, the knowledge in Smartsheet will all the time be present and correct, with none further effort required from the person.

What You’ll Want:

To start out integrating between Google Sheets and Smartsheets, we will be able to be the usage of Zapier. If you don’t have already got an account with those platforms, you’ll join (without cost) through clicking the corresponding buttons beneath.

Get unfastened Smartsheet account.
Get unfastened Zapier account.

Upon getting effectively signed up or if you have already got an account, log in in your Zapier, Google Sheets, and Smartsheets accounts.

What We’re Going to Do

For this educational, we will be able to be the usage of a Google Sheets spreadsheet that is composed of a number of columns: First Title, Final Title, Task Identify, Age, and Nationality.

Google Sheets ColsGoogle Sheets Cols

The purpose is to make certain that when a brand new row of knowledge is added to this spreadsheet, it is going to routinely be mirrored in Smartsheet with out the will for handbook information access.

Let’s do it!

1. Create Spreadsheets in Smartsheet and Google Sheets

Get started through growing a brand new sheet in each Google Sheets and Smartsheet. Ensure that they’ve equivalent columns, categorized as “First Title“, “Final Title“, “Identify“, “Age“, and “Nationality“.

Get unfastened Smartsheet account.

Give every spreadsheet a reputation. As an example, identify the Google Sheets spreadsheet “Interviewee Knowledge (GS)” and the Smartsheet spreadsheet “Interviewee Knowledge (SS)“.

Google Sheets with ColsGoogle Sheets with Cols
Smartsheet with ColsSmartsheet with Cols

Input an instance row of knowledge in Google Sheets.

Google Sheets row 1Google Sheets row 1

2. Create Integrations with Zapier

First, we’ll hyperlink Zapier to Google Sheets.

Linking Zapier with Google Sheets.
  1. Log in in your Zapier account.
  2. Click on this hyperlink so as to add the “Google Sheets-Smartsheet integration template” in your Zapier.
  3. Click on at the first row of “1. New Spreadsheet Row in Google Sheets” after which click on “Check in.
  4. Zapier sign in Google ShhetsZapier sign in Google Shhets

  5. Click on “Proceed.
  6. Google Sheets continueGoogle Sheets continue

  7. Now, you want to inform Zapier which spreadsheet to make use of. Click on the dropdown field beneath “Spreadsheet” and choose “Interviewee Knowledge (GS).
  8. sleect Google Sheets spreadsheetsleect Google Sheets spreadsheet

  9. Subsequent, inform Zapier which sheet inside “Interviewee Knowledge (GS)” to make use of. Within the dropdown field for “Worksheet,” make a selection “Sheet1” and click on “Proceed.
  10. Google Sheets worksheetGoogle Sheets worksheet

  11. Click on “Check” after which “Cause take a look at” to test if the relationship between Zapier and the spreadsheet is operating.
  12. Google Sheets test triggerGoogle Sheets test trigger

  13. If a hit, you are going to see the pattern information you entered previous. Click on “Proceed“.
  14. Google Sheets test successGoogle Sheets test success

Subsequent, we will be able to hyperlink Zapier to Smartsheet.

Linking Zapier with Smartsheet.
  1. First, click on “Check in” beneath “2. Upload Row to Sheet in Smartsheet” to attach Zapier in your Smartsheet account. Then click on “Proceed“.
  2. Make a selection the “Interviewee Knowledge (SS)” sheet from the “Motion” dropdown menu.
  3. Choose sheet in SmartsheetChoose sheet in Smartsheet

  4. Come to a decision whether or not you wish to have new information to be added to the highest or backside of the row. Choose “To Most sensible” or “To Backside” from the dropdown menu.
  5. Smartsheet new data appearanceSmartsheet new data appearance

  6. Click on “Refresh fields” to check the columns between the 2 spreadsheets. Ensure that the tips for “First Title“, “Final Title“, “Identify“, “Age“, and “Nationality” is entered as it should be. Then, click on “Proceed“.
  7. Smartsheet matching dataSmartsheet matching data

  8. Click on “Check motion” to test if the entirety is synced correctly. In the event you see a “SUCCESS” message, it way the columns are synced as it should be.
  9. Smartsheet test successSmartsheet test success

  10. In the end, click on “Post” to complete the method.
  11. publish Smartsheetpublish Smartsheet

3. Checking out the Automation

Now that each spreadsheets in Google Sheets and Smartsheets are built-in, you’ll simply switch and organize your information.

To switch present information out of your Google Sheet to Smartsheet, merely click on at the “Switch present information” button. This may make certain that any information already provide for your Google Sheet is copied over to Smartsheet.

transfer existing datatransfer existing data

Or, you’ll get started populating or getting into information in Google Sheets….

Google Sheets add dataGoogle Sheets add data

…and it is going to be routinely mirrored in Smartsheet.

Smartsheet data reflectedSmartsheet data reflected

Information gained’t display up in Smartsheet straight away

Please be aware that the information is probably not immediately mirrored on Smartsheet when the usage of Zapier.

Beneath the “Loose” and “Starter” plans, the replace time is quarter-hour, which means that that Zapier exams for brand spanking new information and updates your Zap each quarter-hour.

Zapier plansZapier plans

In the event you require a sooner replace time, you could wish to imagine upgrading to the “Skilled” or “Crew” plans, the place the replace time is decreased to two mins and 1 minute, respectively. This may lend a hand make certain that your Smartsheet information is up to date extra often and correctly.

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