What’s your favourite phase about being a small business owner?

Right here are a few things you almost certainly didn’t say: getting ready invoices, filling out expense stories, paying expenses, or monitoring your running hours.

Sadly, freelancers and company house owners can’t get away those tedious accounting duties. However cloud-based accounting device can lead them to so much more uncomplicated.

However which on-line accounting device must you select?

QuickBooks is probably the most well known accounting device in the marketplace, however it has a large number of competition. Is it the most efficient resolution for a small industry like yours? This newsletter compares QuickBooks to some other in style selection, FreshBooks.

Stay studying this intensive Freshbooks vs QuickBooks submit to decide the easier choice for freelancers and companies.

QuickBooks Evaluate

Probably the most vital participant within the recreation (a minimum of in North The united states) is QuickBooks.

QuickBooks used to be evolved by means of Intuit, a device massive that owns monetary merchandise like TurboTax and Mint.

Intuit has been round since 1983, and it launched QuickBooks in 1992. QuickBooks On-line (QBO), the cloud-based model of the product, got here out in 2001.

As of late, QuickBooks merchandise, together with on-line and desktop variations, have a 76% marketplace percentage in the USA.

A map of the market share Quickbooks has
QuickBooks international marketplace percentage. (Supply: Codat)

This article is going to focal point on QuickBooks On-line. Options of QBO come with:

  • Invoicing
  • Source of revenue and expense monitoring
  • Invoice control
  • Mileage monitoring
  • Time monitoring
  • Stock control
  • Benefit and loss reporting
  • Computerized on-line banking

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FreshBooks Evaluate

FreshBooks used to be first launched in 2003. Mike McDerment used to be operating a four-person design company and used to be pissed off by means of the to be had invoicing answers. So he created a greater one.

FreshBooks nonetheless has a powerful focal point on self-employed people. Even if it simplest has a 4% marketplace percentage in the USA, it has a favorable recognition with freelancers and small companies.

Options come with:

  • Invoicing
  • Source of revenue and expense monitoring
  • Time monitoring
  • Symbol and document sharing
  • Bank card bills and financial institution deposits
  • File technology
  • Mileage monitoring

FreshBooks vs QuickBooks Pricing

You’re in search of the most efficient accounting device for your enterprise.

However as a freelancer or small industry proprietor, you additionally should be price-conscious.

FreshBooks Pricing Plans

  • Lite: $15/month
  • Plus: $25/month
  • Top class: $50/month
  • Make a selection customized pricing

You’ll be able to avoid wasting cash if you select annual billing reasonably than per 30 days. There’s additionally a 30-day unfastened trial — no bank card required.

Probably the most an important distinction within the plans is what number of billable shoppers you’ll have. The Lite plan simplest means that you can bill 5 shoppers, whilst the Plus plan means that you can bill 50. Top class and Make a selection permit limitless shoppers.

QuickBooks Pricing Plans

  • Easy Get started: $25/month
  • Necessities: $50/month
  • Plus: $80/month
  • Complicated: $180/month
  • Desktop Professional Plus: $349/12 months

Those costs suppose you do a 30-day unfastened trial. If you select to forgo the trial, you’ll get 50% off for 3 months.

QuickBooks doesn’t restrict your shoppers as FreshBooks does. On the other hand, it limits the customers you’ll have for your account. With Easy Get started, you simplest get one person. The Necessities plan comprises 3 customers, Plus means that you can have 5, and Complicated permits 25.

Time monitoring and stock control are two of the extra vital options lacking from the Easy Get started plan. You’ll want to have the Necessities plan or upper to trace time. For stock control, you’ll want a minimum of Plus.

So which plan has higher pricing?

If you happen to’re a freelancer or company proprietor who simplest expenses 5 shoppers, FreshBooks Lite will most probably be offering the entire options you want, and it’s the most affordable plan by means of a long way.

Even though you invoice 50 shoppers, FreshBooks Plus is as affordable as QuickBooks Easy Get started, and FreshBooks Plus provides you with the power to trace your time.

When you’ve got greater than 50 shoppers, you’ll need to get FreshBooks Top class for $50 per thirty days.

At this level, when you don’t want time monitoring, QuickBooks Easy Get started is the extra inexpensive choice. FreshBooks Top class and QuickBooks Necessities plans are the similar charge if you want time monitoring.

QuickBooks Self-Hired

There’s additionally a model of QuickBooks known as QuickBooks Self-Hired (QBSE) for $15/month. That is technically become independent from QBO, even supposing it’s additionally a cloud-based product.

QBSE could be very elementary, and its invoicing functions are restricted. It’s just right at offering tax lend a hand however lacks the accounting options that the majority business owners want.

FreshBooks vs QuickBooks Options

QuickBooks and Freshbooks have many an identical functions however with some important variations.

Let’s check out the foremost options you’ll need to imagine for your accounting device choice.


FreshBooks invoicing is simple to make use of.

You’ll be able to get started with a customizable bill template and make a selection your bill brand, colours, and fonts.

Example of a Freshbooks invoice
FreshBooks bill.

FreshBooks can automate a large number of the tedious paintings of invoicing, like putting in place habitual invoices or sending reminders about overdue bills, and making use of overdue charges.

Invoices can pull information immediately from the time-tracking function when you mark your hours as billable.

For probably the most phase, QuickBooks On-line provides an identical invoicing options. Invoices are customizable and feature quite a lot of automation choices.

FreshBooks invoicing is a bit more user-friendly for somebody with out a lot accounting device enjoy. QBO, then again, is best provided for the desires of bigger companies, like bulk invoicing.

Whilst QuickBooks can routinely upload time monitoring information to invoices, that function will simplest be to be had when you have the Necessities plan.

Each answers are nice invoicing device, however FreshBooks has a slight edge for freelancers because of ease of use and the mixing with time monitoring.

Expense Monitoring

QuickBooks and FreshBooks be offering very an identical expense monitoring.

Each can attach along with your financial institution accounts and bank cards in order that your books may also be routinely up to date along with your most up-to-date spending. QuickBooks too can attach on your PayPal account.

You’ll be able to upload bills to each QuickBooks and FreshBooks by means of taking an image of a receipt. Each platforms can categorize your bills into tax-friendly classes.

If you happen to mark your bills as billable, you’ll pull them right into a buyer bill on FreshBooks or QuickBooks.

Until the PayPal integration is very important for your enterprise, there’s no transparent winner right here.

Buyer Bills

The very last thing you wish to have is on your shoppers to fight to pay you.

Fortuitously, each QuickBooks and FreshBooks make buyer bills simple. They each settle for bank cards, financial institution transfers, and PayPal. Each help you ship your buyer an electronic mail with a hyperlink to pay the bill.

They each price transaction charges for amassing bills. The quantities are an identical:

  • FreshBooks: 2.9% + $0.30 on all bank card transactions, apart from for American Specific, which is 3.5% + $0.30. 1% on ACH transfers.
  • QuickBooks: 2.9% + $0.25 consistent with transaction for on-line bank cards, 2.4% + $0.25 for swiped bank cards, 3.4% + $0.25 consistent with transaction for keyed-in playing cards. 1% consistent with transaction for ACH switch.

QuickBooks has a swish portal for on-line bills.

The QuickBooks online payment portal
QuickBooks on-line cost portal.

On the other hand, FreshBooks wins for on-line bills because of its Checkout Hyperlinks function. Checkout Hyperlinks are distinctive cost hyperlinks that mean you can gather on-line bills with out an bill.

The benefit of including those hyperlinks on your website online or social media places it forward of QuickBooks relating to on-line cost.

QuickBooks has higher choices for amassing in-person bills. You’ll be able to even get a QuickBooks cell bank card reader for an extra charge.

FreshBooks additionally provides some telephone and in-person cost choices thru an Complicated Bills add-on, however QuickBooks continues to be the more potent resolution for brick-and-mortar companies.

Stock Control

FreshBooks didn’t have any local stock control options till just lately, even supposing it did combine with a few third-party stock control packages.

That modified in 2020.

Now FreshBooks provides easy stock monitoring. You’ll be able to stay an up to date checklist of your stock, and while you bill for an merchandise, its inventory quantity will scale back routinely.

QuickBooks stock control is going past monitoring with very good reporting and research. You’ll be able to simply see your best possible dealers, general gross sales, or taxes. You’ll be able to additionally get low inventory notifications if an merchandise is operating out.

QuickBooks is the easier selection for managing stock.

Time Monitoring

Each FreshBooks plan provides limitless time monitoring for the entire crew.

You’ll be able to document billable hours for a particular consumer and routinely upload that point to the customer bill.

A screenshot of FreshBooks time tracking
FreshBooks time monitoring.

The costlier QuickBooks plans additionally be offering time monitoring. On the other hand, FreshBooks time monitoring used to be designed for freelancers, whilst QuickBooks is best for higher gross sales groups.

For freelancers who want time monitoring, FreshBooks is a transparent selection.


Reviews mean you can dig into the main points of your transactions or get a big-picture view of your corporate’s funds.

FreshBooks, as same old, provides an intuitive, user-friendly enjoy. You’ll be able to generate seven FreshBooks stories:

  1. Bill Main points
  2. Expense Main points
  3. Benefit and Loss
  4. Ageing Accounts
  5. Tax Abstract
  6. Bills Amassed

With QuickBooks, the stories to be had to you rely on your plan. However even Easy Get started, the least pricey choice, provides dozens of news.

An incomplete checklist of QuickBooks stories to be had with Easy Get started comprises:

  • Steadiness Sheet
  • Benefit and Loss by means of % of Overall Source of revenue
  • Benefit and Loss by means of Buyer
  • Observation of Money Flows
  • Gross sales by means of Buyer Abstract
  • Transaction Record by means of Dealer

A screenshot of the QuickBooks dashboard
QuickBooks dashboard.

Whilst we recognize the simple reporting that FreshBooks provides, we need to give this one to QuickBooks.

Signal Up For the Publication


FreshBooks and QuickBooks every be offering an intensive library of third-party integrations.

The platforms are somewhat calmly matched — the most efficient resolution would be the one with the integrations your enterprise wishes.

Check out your complete checklist of FreshBooks vs QuickBooks integrations to make a decision.

A couple of in style FreshBooks integrations come with:

  • Shopify: routinely sync your shoppers and orders to FreshBooks
  • Zoom: routinely pull your assembly mins into FreshBooks and use them for consumer billing
  • Gmail: upload Gmail contacts as shoppers and create and electronic mail invoices immediately out of your Gmail account.

Whilst QuickBooks provides:

  • Shopify: combine your Shopify gross sales with QuickBooks
  • Amazon Trade: observe Amazon Trade purchases in QuickBooks
  • Fathom: employ budgeting, forecasting, and monetary dashboards


What if you wish to take a look at your dashboards or replace an bill while you’re away out of your pc?

Cell choices of FreshBooks vs QuickBooks are somewhat the similar. They each be offering cell apps for Android and iOS. They’re more or less related, with options like bill advent, expense monitoring, mileage monitoring, and dashboards.

One cool function of the FreshBooks app is responding on your consumer’s questions and comments from throughout the app.

Until that function is very important to you, QuickBooks and FreshBooks have an similarly robust appearing within the cell class.

Ease of Use

FreshBooks is understood for being user-friendly. For evidence that it lives as much as the hype, we will be able to flip to device evaluate websites G2 and Capterra.

G2 critiques price QuickBooks 8.1 on ease of use, whilst FreshBooks is rated 9.2. On Capterra, QuickBooks will get a 4.1 within the ease of use class. FreshBooks wins once more with 4.5.

Each device systems have slightly intuitive interfaces, however FreshBooks is extra beginner-friendly.


If you happen to’re a solopreneur or have a small industry and intend to stick small, FreshBooks has the options you want.

However an expanding business may outgrow it briefly.

If you happen to envision having quite a lot of staff or desiring to bill loads of consumers, QuickBooks is also the winner.

Buyer Fortify

FreshBooks supplies enhance by means of telephone and electronic mail. QuickBooks provides telephone, reside chat, and in-app enhance.

Each have intensive wisdom bases.

To determine which software has awesome buyer enhance, we will be able to return to G2 and Capterra.

Once more, FreshBooks will get higher critiques on each websites. On G2, QuickBooks enhance is rated 7.5 in comparison to 9.2 for FreshBooks. Capterra provides QuickBooks 3.9 and FreshBooks 4.4.

Different Options

There are a long way too many options in FreshBooks and QuickBooks to totally duvet this text. The most important variations are coated above, however relying at the wishes of your enterprise, it’s possible you’ll need to imagine a couple of extra issues.

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Multi-Foreign money

If you happen to take care of multiple currencies, you’ll need accounting device to maintain that. FreshBooks has multi-currency options in any respect charge ranges. QuickBooks provides it beginning with the Necessities plan.


When you’ve got staff, you could be in search of payroll device. Payroll is to be had as a QuickBooks add-on for a per 30 days charge.

FreshBooks doesn’t be offering payroll device, even supposing it does combine with some payroll equipment.

Invoice Paying

Each QuickBooks and FreshBooks mean you can pay your corporate’s expenses the use of the device.

In each circumstances, you get this feature beginning with the $50 per thirty days plan — QuickBooks Necessities and FreshBooks Top class.

FreshBooks vs QuickBooks: Which One Must You Select in 2021?

The most efficient accounting resolution for your enterprise depends upon your personal wishes.

However for the standard freelancer or company proprietor, we predict there’s a transparent selection between FreshBooks vs QuickBooks.

Professionals and Cons of QuickBooks

QuickBooks on-line dominates the marketplace for a reason why.

QuickBooks Professionals:

  • Scalable
  • Options for companies of all sizes
  • Stock control functions
  • Intensive reporting

QuickBooks Cons:

  • Cheaper price tiers missing necessary options
  • Much less intuitive than FreshBooks

Professionals and Cons of FreshBooks

FreshBooks has a genuinely-earned recognition as very good accounting device for self-employed people.

FreshBooks Professionals:

  • Simple to make use of
  • Nice buyer enhance
  • Inexpensive pricing
  • Time monitoring

FreshBooks Cons:

  • Limits billable shoppers
  • Missing options for higher companies

FreshBooks vs QuickBooks: The Verdict

For many freelancers and companies, FreshBooks is the easier selection.

It’s cost-effective for small companies and provides the entirety maximum solopreneurs or companies want. It’s additionally identified for user-friendliness — very important for individuals who need to spend their time operating a industry, no longer finding out to be an accountant.

That mentioned, for some small companies, QuickBooks would be the better option. As an example, make a selection QuickBooks if:

You could have an accountant who prefers QuickBooks.

QuickBooks is steadily the device of selection for accountants. It’s been round ceaselessly and is utilized by extra companies than some other resolution, so that they’re used to it.

Some accountants will simplest paintings with QuickBooks. If that’s the case, it’s most likely best possible to head at the side of their desire.

You run a brick-and-mortar retailer and/or have a bodily product.

If your enterprise sells a bodily product, QuickBooks’s stock control options may turn out to be useful.

However needless to say you don’t get the ones options until you’re paying $80 per thirty days for QuickBooks Plus.

If that’s no longer an funding you wish to have to make, FreshBooks provides elementary stock monitoring with all plans.

You intend to develop so much.

QuickBooks is the easier resolution for enormous companies. In case your aspirations transcend operating a small company, QuickBooks is value making an allowance for.

FreshBooks vs QuickBooks vs Possible choices

QuickBooks and FreshBooks aren’t the one accounting device choices for freelancers. Listed here are a couple of extra most sensible alternatives:


Xero is a cloud-based accounting resolution providing a an identical suite of options as QuickBooks and FreshBooks.

It isn’t as in style as QuickBooks in North The united states however has an important marketplace percentage in Europe, Australia, and New Zealand.

Xero is understood for its sexy and intuitive person interface. It’s additionally an overly scalable resolution, with the least pricey plan beginning at simply $9 per thirty days. On the other hand, Xero is usually extra well-liked by mid-sized companies than freelancers and companies.


Some freelancers and company house owners don’t need all of the bells and whistles that QuickBooks and FreshBooks be offering.

They only desire a easy and environment friendly device. Bonus issues if it’s unfastened.

Wave is an accounting app that fills that want.

With Wave, you get very important equipment for invoicing, expense monitoring, on-line bills, and extra. You received’t to find complicated functions like time monitoring and stock control.

There’s no per 30 days charge, and maximum options are unfastened, however you’re going to be charged transaction charges to make use of the Bills function.

Sage 50cloud

Sage 50cloud is some other accounting resolution aimed toward small companies.

One house the place it stands proud is its complicated stock control options. When you’ve got a big stock, it could be a greater resolution than QuickBooks. Plus, you’ll get the ones options even with Sage 50cloud’s most elementary plan, which is less expensive than QuickBooks On-line Plus.

Constructed-In Invoicing with Kinsta

FreshBooks and QuickBooks make accounting duties a bit more uncomplicated. So can Kinsta.

Kinsta provides a per-user automatic invoicing system that will give you whole regulate over the recipients of your invoices. If you happen to’re managing more than one customers for your Kinsta account, you’ll be certain all invoices are despatched routinely to more than one electronic mail addresses on the finish of the month.

You’ll be able to get entry to your invoices from throughout the MyKinsta dashboard.

Invoices on the MyKinsta dashboard
Invoices at the MyKinsta dashboard.

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Invoicing, bookkeeping, accepting bills, monitoring bills, and different accounting duties don’t should be so tedious. QuickBooks and FreshBooks are answers that may make operating your personal industry more uncomplicated.

On the other hand, deciding between FreshBooks vs QuickBooks may also be tedious. We are hoping this text has helped you make a decision higher.

They’d each be cast alternatives, however we need to counsel FreshBooks as the most efficient accounting device for freelancers and companies in 2021.

The submit FreshBooks vs QuickBooks: Which Is Better for Freelancers and Agencies? seemed first on Kinsta®.

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