Final 12 months, I in spite of everything made the transfer to a Mac.
As a marketer through day and industry construction specialist through evening, I exploit many alternative gear to control my time, monitor projects, stay my ingenious juices flowing, keep in contact, automate stuff, and stay the whole lot great and arranged.
So, I used to be apprehensive if my same old productiveness apps and gear, particularly those desiring downloads, would paintings smartly on a brand-new Mac. Seems, all of them did. And my productiveness surged.
So, on this piece, I’m sharing the ten best possible productiveness apps for Mac with all their options and golden highlights.
Desk of Contents
What are productiveness apps?
Productiveness apps mean you can paintings higher and quicker, liberating up your psychological power. Their primary purpose is to make you extra targeted and productive at a given second.
In keeping with worker efficiency analysis, productiveness gear have an extraordinarily sure affect on worker efficiency. Those that use them are extra comfortable and succeed in higher effects.
In essence, productiveness apps assist with activity control, calendar group, note-taking, group collaboration, and time monitoring. For instance, venture control gear fall underneath this class. They mean you can type projects into forums, lists, and playing cards, which is tremendous to hand for staying not off course.
10 Absolute best Productiveness Apps for Mac
1. Todoist
Todoist is a role control app for organizing projects and tasks. You’ll be able to create to-do lists, set points in time, prioritize projects, and collaborate with others.
It’s to be had on browsers, cellular units, and desktop packages. Todoist organizes your tasks with ordinary projects, sub-tasks, labels, and filters.
Core Options
- Easy activity seize.
- Routine due dates.
- Well timed reminders.
- Integration with Everhour, Outlook, Gmail, Google Calendar, Slack, Trello, and extra.
- Move-device synchronization.
- Venture group inside of customizable tasks.
- Flexible perspectives, together with listing, calendar, and board layouts.
- Collaborative options for sharing projects, assigning roles, and exchanging feedback.
- Able-made templates for jumpstarting teamwork.
- Productiveness tracking for environment objectives, monitoring growth, and examining traits.
Pricing
- Amateur: Unfastened.
- Professional: $4 per 30 days (billed every year).
- Industry: $6 in keeping with member per 30 days (billed every year).
Attempted & Examined: What I Suppose
I’ve attempted different apps like Microsoft To-Do and Google Duties, however Todoist’s fast keyboard enter for dates, tasks, priorities, and tags satisfied me temporarily to modify.
I exploit Todoist basically for 2 issues:
- Scheduling. I really like the simplicity of scheduling with it. For instance, I sort “Each and every Monday” for a role I do each and every week. It additionally works for extra explicit schedules, like “each and every 3 months beginning March 1.”
I simply sort the ones phrases, and Todoist understands instructions with out additional enter from me.
- Making plans. I exploit it to devise my day by day actions — from paintings to private ones. On my listing, you’ll in finding such things as morning yoga, breakfast, writing a piece of writing, visiting the dentist, and so forth. Plus, Todoist’s customers could make lists with out strict points in time, similar to buying groceries lists. I in my view use Notes on my iPhone for that.
And some of the coolest issues about Todoist is the way it works with Alexa.
If I overlook one thing, I simply say, “Alexa, upload a brand new assembly the next day to come at 8 am,” and increase, it’s in my Todoist in seconds.
2. Harvest
Harvest is a time-tracking and invoicing instrument that manages time and bills. It is helping track productiveness, analyze venture prices, and streamline billing processes.
It additionally creates detailed experiences to research venture growth and function.
Core Options
- Monitoring hours, tasks, and actions with visible experiences.
- Control of invoices, bills, and billable pieces.
- Integration with well-liked gear like Asana, Slack, PayPal, and extra.
- Computerized reminders and notifications for consistency.
- Actual-time venture budgeting, forecasting, and growth monitoring.
- At-a-glance view of group workload and useful resource control.
- Customizable experiences and collaboration gear for venture control.
- Cell get entry to and on-line/offline time monitoring.
- QuickBooks integration for seamless accounting.
- Easy information import/export and web-based deployment.
Pricing
- Unfastened Eternally: $0.
- Harvest Professional: $10.80 in keeping with seat per 30 days (billed every year).
Attempted & Examined: What I Suppose
I attempted to make use of Harvest for invoicing, and truthfully, since I’m no longer large on accounting and all that numbers stuff (I assume each and every ingenious particular person feels the similar), I discovered it truly simple to make use of however stayed with my Google Sheets.
Alternatively, you’ll get pleasure from monitoring paid/unpaid invoices and sending reminders.
Two issues I appreciated about its invoicing function:
- It robotically creates invoices from timesheets.
- I will settle for on-line bills via PayPal and Stripe.
I additionally attempted its time tracker.
In comparison to different trackers, I really like Harvest’s privateness coverage. It doesn’t:
- Take screenshots or video recordings of your laptop.
- Observe your chats or messages.
- Monitor which web sites or apps you utilize.
- Permit monitoring of your group’s location by means of GPS.
Your employer sees your timesheets after you post them, which is best for far off employees. There’s no wish to fear if a non-public message pops up all over a screenshot — Harvest tracks time as it should be whilst respecting your privateness. I like it.
3. Monday.com
Monday is a venture control device for managing projects, making improvements to collaboration, and lengthening productiveness. Monday is helping product, design, and R&D groups paintings higher with agile workflows.
Core Options
- Blank interface and easy navigation.
- Customizable workflows.
- Activity control, information visualization, workload monitoring, and different venture control options.
- AI Assistant provides useful tips and automation.
- Templates for various industries and sectors.
- Scales with group measurement — appropriate for companies of all sizes.
- File enhancing, venture message forums, visitor get entry to.
- Integrates with Gmail, Slack, Groups, and extra.
- Chart view, customizable dashboards for monitoring growth.
- Are living chat, electronic mail give a boost to, 2FA, IP restriction.
Pricing
- Unfastened: $0 ceaselessly, as much as 2 seats.
- Fundamental: $9 a seat per 30 days (billed every year).
- Usual: $12a seat per 30 days (billed every year).
- Professional: $19 a seat per 30 days (billed every year).
- Endeavor: Value to be had upon request.
Attempted & Examined: What I Suppose
I exploit Monday, Asana, and Trello for various tasks. For me, Monday wins with regards to flexibility and pricing. On Monday, I monitor my workload for the charitable fund District #1, like a head of partnerships.
I opted for a simplified Kanban method to prepare and prioritize my projects with “Backlog,” “In growth,” and “Completed” tabs.
My content material advertising and marketing friends additionally use Monday’s Content material Making plans Template. It is helping them with the whole lot from brainstorming concepts to scheduling posts — multi function workspace.
As an example:
- You’ll be able to time table content material weeks prematurely, so that you at all times know what’s bobbing up.
- Organize your workload through assigning projects.
- By no means omit a cut-off date, because of automated reminders.
4. Trello
Trello is any other venture control device for small groups with forums, lists, and playing cards for organizing projects and tasks. It’s tremendous simple to transport the playing cards between lists as projects growth. You’ll be able to additionally upload descriptions, checklists, due dates, attachments, and feedback to playing cards.
The most productive price for cash. (Unfastened for all of your group(!) with restricted options.)
Core Options
- Organizing tasks and projects on forums — Kanban board taste.
- Visualizing venture timelines for monitoring sprints and objectives.
- Making plans and scheduling projects with a calendar view.
- Showing location-based information on an interactive map.
- Coordinating paintings throughout more than one forums with customized overviews.
- Automating projects and workflows with Butler automation.
- Pre-designed templates.
- Integration with apps like Slack, Miro, Salesforce, and extra.
Pricing
- Unfastened: $0 (loose for all of your group).
- Usual: $5 in keeping with consumer a month if billed every year ($6 billed per 30 days).
- Top rate: $10 in keeping with consumer a month if billed every year ($12.50 billed per 30 days).
- Endeavor: $17.50 in keeping with consumer a month, billed every year.
Attempted & Examined: What I Suppose
I used to paintings basically on Monday or Asana, however then I met a consumer who prefers Trello for all their tasks. So I gave it a check out. Proper from the beginning, Trello was once tremendous simple to make use of.
I transfer projects between “Temporary in a position,” “Assigned to creator,” and so forth., with only some clicks.
Leaving feedback on every card could also be easy, and I really like how arranged and neat all of it seems to be at the dashboard.
Best options I exploit:
- Description. For a temporary evaluate of venture main points to stay the buyer within the loop.
- Label. But even so shopper labels, I additionally categorize projects for myself with labels like “Pressing,” “In Development,” or “Finished.”
- Tick list. I exploit checklists to trace the of entirety of explicit projects.
- Attachment. I come with related sources, paperwork, or pictures.
The most productive section is that pictures are visual at the board — there is not any wish to open a role to look them.
For Mac customers: Proper-click a picture, replica it, then paste it immediately into Trello with Cmd+V.
5. Grammarly
Grammarly is my go-to writing assistant for catching grammar errors, punctuation, spelling, readability, and plagiarism.
The most productive factor in regards to the app is its real-time tips and corrections as you sort.
Core Options
- Grammar and spelling exams.
- Punctuation exams — commas, classes, citation marks, and semicolons.
- Taste tips for enhanced readability.
- Comments on sentence construction and clarity.
- Synonyms and choice phrases for enriching vocabulary.
- Plagiarism detection.
- Browser extension for real-time help.
- Integration with platforms like Gmail, Microsoft Outlook, Apple Mail, MS Phrase, Google Doctors, Slack, LinkedIn, X, and so forth.
- Personalised writing insights.
- AI rewriting.
- Correct citations in APA, MLA, or Chicago taste.
- Cell keyboard for writing on smartphones and pills.
Pricing
- Unfastened Plan: $0 per 30 days.
- Top rate Plan: $12 per 30 days billed every year, or $30 per 30 days billed per 30 days (my selection).
- Industry Plan: $15 member per 30 days billed every year, or $25 member per 30 days billed per 30 days.
- Endeavor Plan: Customized pricing.
Attempted & Examined: What I Suppose About It
Identical to each and every different content material creator, I like Grammarly. It temporarily fixes misspellings, errors, and grammar problems. I typically use it to shine my articles and write my LinkedIn posts.
It’s some of the best Mac productiveness gear as it integrates completely with Safari, and its downloaded model works flawlessly as smartly.
Whilst Grammarly is amazingly useful, I don’t at all times accept as true with a few of its tips. They only don’t have compatibility my context or sound awkward. Alternatively, in spite of those occasional quirks, Grammarly at all times is helping me catch mistakes I forget, particularly in a hurry.
6. Marinara Pomodoro Assistant
I exploit the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro method simply out there on my Mac. The app breaks projects into durations, historically 25 mins lengthy with quick breaks.
I’m merely in love with this system for supercharging my productiveness after I battle to drag myself in combination and get issues performed. It in an instant turns on my center of attention mode, and I turn into so within the zone that not anything can distract me.
Core Options
- Development monitoring for day by day, weekly, or customized classes.
- Paintings period length adjustment.
- Variable damage intervals.
- Auto-start choice for the following timer and world hotkeys.
- Export to CSV, alarm sounds variety, not obligatory ticking, and startup release.
- Historical past record.
Pricing
- Unfastened ceaselessly.
Attempted & Examined: What I Suppose
I’ve attempted more than a few Pomodoro apps prior to, however Marinara Pomodoro Assistant is my favourite. It really works easily with none insects or crashes. Additionally, the experiences are crystal transparent. I simply make a choice a time-frame and take a look at running durations.
7. Evernote
Evernote is an app for taking any roughly notes and conserving them arranged. Use it to put in writing down concepts, save information superhighway pages, and even file audio notes. It really works on units like your telephone and computer, so you’ll get entry to your notes from any place.
Core Options
- Fast be aware introduction and get entry to on any gadget.
- Incorporation of content material from more than a few apps.
- Integration with Google Calendar, Microsoft Groups, Slack, Salesforce, and extra.
- Recording and storing audio notes.
- Turning bodily paperwork into searchable notes.
- Pre-made templates.
- Internet clipper — aka direct saving of on-line content material to Evernote.
- Seek capability inside of PDFs and pictures.
- Speedy get entry to to often used notes via shortcuts.
Pricing
- Unfastened: $0 a month.
- Private: $14.99 per 30 days or $129.99 in keeping with 12 months.
- Skilled: $17.99 per 30 days or $169.99 in keeping with 12 months.
- Groups: $24.99 consumer per 30 days or $249.99 consumer in keeping with 12 months.
Attempted & Examined: What I Suppose
I didn’t transfer to Evernote, however I attempted it for 2 weeks to look if I appreciated it:
- Including audio subject matter was once superior.
- I appreciated its integration with Gmail and Google Force. I may connect information to notes, ship notes by means of Gmail, and proportion them with shoppers in seconds.
- Evernote’s OCR function shall we me seek PDFs temporarily.
I’ve not anything towards the app; the rationale I didn’t transfer is extra non-public. I’m used to running on Monday and making notes in default Mac apps.
8. Slack
Slack is a well-liked messaging platform for communique inside of groups and organizations. It lets in report sharing, automation with Google Analytics (and extra!), and organizing conversations into channels. Slack objectives to streamline communique and cut back reliance on electronic mail.
Core Options
- Speedy messaging for speedy communique.
- Integration with 2,600+ apps similar to Jira, Google Calendar, HubSpot, Google Force, and extra.
- Voice and video calls.
- File sharing and garage.
- Workflow automation for streamlining projects.
- Collaborative brainstorming house with Canvas.
- Complicated seek capability for locating previous conversations and information.
- Information exports for all messages.
Pricing
- Unfastened: $0 a month.
- Professional Plan: $7.25 per 30 days billed every year or $8.75 per 30 days billed per 30 days.
- Skilled: $12.50 per 30 days billed every year or $15 per 30 days billed per 30 days.
- Endeavor Grid: Customized pricing.
Attempted & Examined: What I Suppose
Slack is my best choice amongst communique apps. Switching between chats, channels, contacts, and workspaces is only a click on away.
My favourite portions in each and every Slack group are channels similar to #bulletins and not more work-related such things as birthdays, celebrations, and sharing random pictures from the group.
That’s the very first thing I take a look at on every occasion I bounce into a brand new Slack workspace. 🙂
And, as somebody who enjoys structuring and making messages more straightforward to learn, I really like Slack’s nice formatting options in chat (daring, italic, numbered, and bullet lists).
9. Monosnap
Monosnap is for taking, enhancing, and sharing annotated screenshots having the ability to blur delicate knowledge.
Core Options
- Screencast recording with spotlight features.
- Annotating screenshots with pens, textual content, arrows, and shapes.
- Versatile display screen seize choices: complete display screen, a part of the display screen, or decided on window.
- Immediately proportion screenshots.
- Customizable hotkeys for speedy get entry to.
- Behind schedule screenshots for actual timing.
- Blur delicate knowledge to deal with privateness.
Pricing
- Unfastened Plan: $0.
- Non-Business Plan: $2.50 a month (billed every year) or $3 a month (billed per 30 days).
- Business Plan: $5 a consumer per 30 days (billed every year) or $10 a consumer per 30 days (billed per 30 days).
Attempted & Examined: What I Suppose
Once I were given my Mac, I switched from ShareX, which I used on my Home windows, to Monosnap after a dozen tried-and-failed apps. Different apps got here with deficient UX or lacked crucial options like blurring.
10. Calendly
Calendly is a well-liked device for scheduling appointments. You’ll be able to proportion your to be had instances via a personalised reserving web page with out the back-and-forth of emails.
It syncs with calendars similar to Google Calendar, Outlook, or iCloud and gives a personalised hyperlink for reserving a time slot.
Core Options
- Shareable hyperlinks to guide appointments immediately.
- Signals and notifications.
- Appointment and tournament control.
- Computerized and workforce scheduling.
- Customizable options — branding, paperwork, experiences, and templates.
- Rescheduling.
- Integration with HubSpot, Google Calendar, Zoom, Microsoft Groups, and so forth.
- Computerized time zone conversion.
- Detailed information on bookings, conversion charges, and different metrics for efficiency monitoring and optimization.
Pricing
- Unfastened: $0 a month.
- Usual: $10 a seat per 30 days.
- Groups: $16 a seat per 30 days.
- Endeavor: Customized pricing.
Attempted & Examined: What I Suppose
With Calendly, I’ve designated 3 tournament varieties to steer clear of back-and-forth emailing:
- For venture replace conferences with my shoppers.
- For preliminary interviews with possible companions.
- For consultations with people all for content material writing or industry construction.
My two further issues cross to the combination with Google Calendar and Google Meet.
Additionally, I really like how Calendly robotically adjusts time zones. Since I paintings with shoppers and companions from each Europe and america, this option is gold.
What’s the most productive productiveness app?
Each and every of those 10 apps serves its objective completely, however my 3 favs are:
- Monday.com. Highest for organizing my workflows and monitoring growth.
- Marinara Pomodoro Assistant. Is helping me take paintings sprints and keep targeted with the Pomodoro timer.
- Grammarly. Improves my writing and catches errors in genuine time.
Whilst I’m at all times open to checking out extra Mac productiveness apps, those 3 will keep on my listing for a very long time.
P.S. When I put some new gear to the check, I’ll proportion my insights and revel in with you.
