Benjamin Franklin as soon as mentioned, “Misplaced time is rarely discovered once more.” Whilst that isn’t precisely probably the most constructive quote, it’s sadly true. Till scientists determine time machines or immortality, we’re caught with adopting how you can stay productive and higher use our time.

We will’t deny AI’s cultural renaissance. It has turn out to be part of on a regular basis workflows and conversations. HubSpot’s AI Evidence & Positioning Document discovered that employees are maximum focused on shedding their jobs because of AI, and the number one explanation why they don’t use AI is as a result of they fear about turning into too reliant on it.

Download Now: 5 Essential Resources for Using ChatGPT at Work [Free Kit]

Whilst I know how unsettling it might really feel to have a device that turns out to do your process higher than you (the knowledgeable), I’ve identified that AI is if truth be told simply serving to me do my process higher and quicker.

Nonetheless skeptical? Learn on for extra knowledge from our AI Evidence & Positioning Document and The HubSpot Weblog’s State of AI Document, which surveyed 1100 entrepreneurs.

Desk of Contents

AI Productiveness Stats

AI gear lend a hand entrepreneurs temporarily sift via massive quantities of data and provide it much less complexly. I will be able to attest that, as a marketer, AI gear like ChatGPT and Grammarly have helped me streamline analysis, provide textual content obviously and concisely, and build up my skill to multitask throughout a number of campaigns.

Pros who’ve applied AI and automation into their workflow percentage that those gear lend a hand them get menial duties executed quicker, give a boost to the potency in their duties and targets, and liberate time that may be higher spent at the most important duties.

On this means, AI isn’t just making improvements to productiveness but in addition serving to to make your process extra stress-free.

Listed here are some survey effects from genuine trade execs who see the price of AI of their day by day workflows.

  1. 75% of respondents both fairly agreed or strongly agreed that AI helped save time on handbook duties.
  2. AI gear give advertising and marketing groups 12.5 hours again every week, which equates to 25-26 further operating days in step with yr. This permits entrepreneurs to concentrate on strategic duties, ingenious paintings, and other people control.
  3. 84% of bloggers/SEOs state that AI and automation have impacted their search engine optimization technique.
  4. 83% of entrepreneurs say that AI is helping them create considerably extra content material than they might with out.
  5. 85% of salespeople the use of AI and automation say it makes their prospecting efforts more practical.
  6. 72% of companies that experience applied AI gear state that AI and automation make their staff extra productive.
  7. 68% of commercial leaders say that AI can lend a hand their corporate scale in some way unimaginable with out it.
  8. 53% of entrepreneurs who use generative AI to jot down reproduction say they just wish to make minor edits to the textual content later on.

Infographic showing 75% of respondents either somewhat agreed or strongly agreed that AI helped save time on manual tasks

How I Examined the Perfect AI Gear for Paintings

Such a lot of AI gear exist, every with other functions and worth elements. I imagine the easiest way to check new gear is to use them to my paintings — kill two birds with one stone, and all.

To judge the productiveness gear discussed under, I implemented every right through my writing for this weblog submit. Whether or not to extend the rate of the particular writing or give a boost to my time control across the writing procedure, I discovered the gear under very important to entrepreneurs and writers.

Whilst I particularly implemented them to my paintings as a creator, I will be able to verify that, as a marketer, I already use one of the gear under or would fortunately put in force them in my day by day process at Nickelodeon. Finally, 35% of entrepreneurs say they already use AI and automation gear day by day.

Infographic showing 35% of marketers say they already use AI and automation tools daily

AI Productiveness Gear

1. Jasper

As a weblog creator, I naturally began my analysis with a content material introduction software.

Jasper is an AI software that is helping write all forms of enterprise-marketing-style content material, from press releases to site touchdown pages to, sure, weblog posts. It’s the second-most widespread AI software for advertising and marketing.

I used the “Emblem Voice” function to hyperlink considered one of my fresh HubSpot weblog posts. This option is helping the software identify your “voice” so it might highest fit that once producing textual content.

Screenshot from Jasper AI tool for productivity showing brand voice feature

Subsequent, I clicked “Create Content material” and toggled to “Create a weblog submit.” The submit you might be studying is highest served as a listicle, so I selected “Listicle” as my form of submit. Jasper then requested me to fill within the subject, target market, and description.

Screenshot from Jasper AI tool for productivity showing content creation feature

After filling on this fast knowledge, I hit “Generate now.” Stay up for your self how Jasper sprung to the take a look at.

I didn’t be expecting the submit to be able to ship after Jasper wrote it since AI content material isn’t whole sufficient to submit by itself about 96% of the time. I used to be proper in my pondering since the submit was once some distance too brief and slightly too stiff.

However that’s ok since best 5% of entrepreneurs use generative AI to jot down complete items of content material. Extra other people merely use it to spark inspiration (35%), create an summary (33%), or get a couple of paragraphs to enlarge upon (25%).

What I Like

  • The “Emblem Voice” function means that you can add or hyperlink in your or your logo’s writing samples so Jasper can pump out content material that meets your distinctive genre. Many writers, like myself, are very protecting of our voices, so this selection made me really feel at ease and assured that the textual content may keep true to me.
  • Your content material takes simply seconds to be written up. You simply wish to fill in some transient details about the content material, akin to subject, target market, or name to motion, and Jasper will temporarily use that knowledge to draft a related piece. My jaw brought to how briskly the software pumped out a model — albeit shorter and no more pleasant — of this very weblog submit.
  • Jasper does an excellent process of staying inside the standards you request. For my weblog submit, as an example, I indexed the precise headline titles and selection of gear I sought after to include, and the software made positive to observe the ones guardrails.
  • You’ll be able to create a Marketing campaign to stay your whole content material in a single position. If I had been the use of this software for my process at Nickelodeon, I may arrange social and print commercials, electronic mail newsletters, Instagram submit reproduction, and press releases for a similar new children’ sequence marketing campaign inside the similar folder.

What Wishes Development

  • Even supposing I related to a contemporary HubSpot weblog submit to lend a hand identify my voice, the AI-generated submit was once much less non-public, a lot shorter, and extra formal than my writing typically is. The speculation of “Emblem Voice” is sensible, however it is going to require a number of writing samples ahead of Jasper acknowledges your genre.


  • Author plan: $39/month ($468/yr) – 1 consumer
  • Professional plan: $59/month/seat ($708/yr) – as much as 6 customers
  • Marketing strategy: Will have to touch Jasper workforce for pricing.

2. Grammarly

Grammarly is a device I’ve been the use of since faculty ahead of AI had a reputation. I’ve all the time been obsessive about phrases and grammar (very cool, I do know), so I was similarly as obsessive about a device that might give a boost to my writing in real-time.

I’ve the unfastened Grammarly for Chrome extension, which provides tips on more than a few writing-related problems, together with correctness, tone tips, complete sentence rewrites, readability, engagement, and supply.

Screenshot from Grammarly AI tool for productivity showing editing feature

How loopy is that? You’ll be able to see how Grammarly can give are living comments when you sort. It’s an very important software for content material creators of a wide variety. Regardless of how brief or lengthy your textual content is, having an AI co-creator taking a look over your shoulder like an AP English instructor is useful.

Screenshot from Grammarly AI tool for productivity showing suggestion feature

Why I Like It

  • You’ll be able to obtain writing tips as you pass (like I do with the Grammarly extension), or when you’d slightly sort up your textual content and acquire comments on the finish, you’ll be able to add a report or reproduction and paste a complete frame of textual content without delay into the Grammarly software.
  • Grammarly analyzes your piece for the subject and argument and makes use of its “Building up your have an effect on” function to indicate learn how to meet those targets. This elevates the software from a spelling and grammar checker to an end-to-end writing spouse in seconds.
  • The facility remains to be on your arms because the creator; whilst Grammarly provides tips about the whole thing from rephrasing an advanced sentence to choosing a extra really extensive synonym, you are making without equal resolution. I do know my writing highest, so I make a selection to workout my ingenious liberty when Grammarly’s tips are much less technical.
  • Scholars and execs alike can use the “Take a look at for plagiarism” function to be sure you haven’t unintentionally borrowed some words from any other supply.
  • The AI software can simply be built-in into different gear, web sites, and apps, akin to Microsoft Suite, Google Pressure, iOS, Android, or even Hubspot, so you’ll be able to be sure your writing improves throughout all platforms.

What Wishes Development

  • Up to I like this software, I will have to admit it might now and again be visually distracting. I’m continuously sifting via dozens of multi-colored, underlined phrases and words, which is able to turn out to be tedious.
  • As is right for all AI gear, Grammarly can’t be relied on to be 100% easiest. It’s all the time highest to make use of your experience as a creator (or that of a relied on colleague or pal) to provide your writing a once-over and make sure Grammarly doesn’t pass over an wrong verb aggravating or pointless capitalization.


  • Unfastened plan: $0
  • Top rate plan: $12/month, billed once a year (or $30/month, billed per month)
  • Marketing strategy: $15/month, billed once a year (or $25/month, billed per month)

3. ChatGPT

We’ve all heard of it — one of the crucial forerunners within the AI trade. In 2022, OpenAI advanced ChatGPT, a chatbot and digital assistant, and it has temporarily turn out to be a relied on software for wisdom, solutions, concepts, and improve. You’ll be able to chat about more than a few subjects, as observed from the steered activates under.

Screenshot from ChatGPT AI tool for productivity showing suggested prompts

53% of entrepreneurs who use AI gear use chatbots. For this weblog submit, I used to be enthusiastic about what differentiates ChatGPT from different chatbots, so I requested.

As you’ll be able to see, ChatGPT is exclusive as it has wisdom of a variety of topics and will perceive and keep in touch in a human-like method. It’s made to communicate, so that you don’t wish to formalize your writing, and it might usually comprehend minor spelling and grammar errors, as I examined under:

Screenshot from ChatGPT AI tool for productivity showing generated content

Why I Like It

  • ChatGPT provides beneficial help to execs. You’ll be able to educate your ChatGPT to fulfill your explicit skilled wishes, akin to carrying out marketplace analysis or discovering concepts for buyer surveys, through inputting your logo tips into the “Customized Directions” function, development templates for activates, and extra.
  • It simply integrates with different gear and internet sites, providing alternatives for personalisation, AI-fueled conversations with shoppers, and environment friendly streamlining of data and information throughout platforms. I latterly used the Expedia app’s AI assistant, which has ChatGPT era, to devise a travel to Charleston.
  • You’ll be able to depend on ChatGPT for plenty of use instances that can in a different way wish to be break up up throughout a number of AI gear. I’ve used it to determine what forms of influencers are most well-liked in global markets, uncover synonyms for not unusual phrases, or even discover ways to burn up leftover produce in my refrigerator.

What Wishes Development

  • ChatGPT can’t be told in real-time, so its wisdom best exists up till the remaining time it was once up to date (these days January 2022). That suggests a few of its knowledge may well be relatively old-fashioned or not factual.
  • Whilst it might keep in touch like a human, it’s not human. ChatGPT may now and again pass over the context for or misread your activates or questions. It may well additionally supply biased or wrong knowledge, so its phrase can’t be trusted as legislation.


  • Unfastened plan: $0
  • Plus plan: $20/month
  • Crew plan: $25/consumer/month, billed once a year (or $30/consumer/month, billed per month)
  • Undertaking plan: Will have to touch ChatGPT workforce for pricing.

4. Reclaim

“Reclaim” your time with Reclaim, an AI calendar scheduling app that optimizes your (and your workforce’s) schedules to extend non-public and workforce productiveness, all whilst prioritizing your work-life stability.

Reclaim boasts supplying you with again an additional paintings day each week, with 7.6 extra productive hours, which I do know I may without a doubt use.

I finished a just right bite of this submit on a rolling foundation however discovered myself a few days ahead of the due date with roughly 8 hours of writing left. I used Reclaim to lend a hand me optimize my time round my morning exercises, Nickelodeon operating hours, and night social plans to get my submit executed in time.

Screenshot from Reclaim AI tool for productivity showing calendar feature

Reclaim additionally provides numerous skilled and private addiction templates to choose between, and it’s going to mechanically have compatibility the addiction into your calendar for alternatively lengthy and at no matter cadence you favor.

My paintings calendar temporarily fills up with conferences, so I’d use Reclaim to arrange Center of attention Time all over my week to paintings on initiatives and Mindfulness breaks to make sure I take brief walks and time clear of my display.

Screenshot from Reclaim AI tool for productivity showing templates

Entrepreneurs spend roughly 5 hours day by day on handbook, administrative, or operational duties. AI gear like Reclaim can lend a hand the common marketer save just about 2.5 hours day by day on those duties and spend extra time at the issues that topic maximum.

Why I Like It

  • It’s arduous to time table time for private actions akin to studying, exercising, or having a right kind lunch right through the workday. Reclaim encourages you to make time for this stuff and mechanically provides those behavior in your calendar.
  • The “Good Conferences” function analyzes all of your workforce’s schedules and unearths the most efficient time for ordinary conferences, so that you don’t wish to manually glance up calendars, electronic mail colleagues, and arrange scheduling conflicts.
  • The “Calendar Sync” function helped me mix my Nickelodeon, HubSpot, and private calendars to maximise my time and successfully prioritize all my commitments.

What Wishes Development

  • The app isn’t as user-friendly as different AI gear I examined. It took a while for me to get familiar with the more than a few options and to determine the easiest way to optimize Reclaim for my HubSpot Weblog writing wishes.
  • Reclaim works highest in a piece surroundings if your whole workforce contributors additionally use it. Differently, you’re not able to workout one of the highest options, like “Good Conferences.”


  • Lite plan: $0 – 1 consumer
  • Starter plan: $8/consumer/month – as much as 10 customers
  • Marketing strategy: $12/consumer/month – as much as 100 customers
  • Undertaking plan: $18/consumer/month – over 100 customers

5. ChatPDF

48% of entrepreneurs as of late use generative AI gear like ChatPDF to habits analysis. ChatPDF has revolutionized the theory of “skimming” into an AI-powered gadget. You merely add any PDF and look forward to ChatPDF to take in the guidelines.

Screenshot from ChatPDF AI tool for productivity showing main screen

Then, you might be dropped at a talk web page, the place you’ll be able to ask any questions concerning the PDF. The chat function is very really useful for college kids and professors taking a look to summarize long tutorial fabrics.

Alternatively, it additionally has never-ending probabilities for execs. Gained a 50-slide presentation from a consumer that you want to sift via through the morning? Or a 30-page document from a client survey that can supply insights on your subsequent marketing campaign? ChatPDF has your again.

As you’ll be able to see, ChatPDF is helping you digest massive quantities of data and pick no matter knowledge issues and conclusions are essential on your paintings. I revel in the use of this software as a fact-checker or moment set of eyes.

I learn in the course of the HubSpot Weblog’s State of AI Document, a 33-page PDF, to analyze some key AI productiveness stats and information. Then, I used ChatPDF to double-check my paintings and make sure I incorporated an important subject material on this weblog submit.

Why I Like It

  • This software is an ideal instance of ways AI can lend a hand us do our jobs higher with out if truth be told doing our jobs. ChatPDF doesn’t come up with any new knowledge; as a substitute, it is helping you narrow in the course of the noise and get the precise knowledge you want.
  • The software is really easy to make use of. Its glance is understated, which matches smartly for this kind of AI software. Even probably the most technologically challenged particular person can determine ChatPDF.
  • You’ll be able to add a PDF in any language. That is particularly useful for me, as I paintings in World Advertising. Relatively than asking my regional advertising and marketing groups to translate their PDFs into English ahead of sending them to me, I will be able to settle for the unique layout and summarize it myself.
  • I recognize that, slightly than simply summarizing the contents of a PDF, this AI software introduces a chatbot function. This manner, you ask for exactly what you wish to have, which matches twofold — you aren’t slowed down through unneeded knowledge and are pressured to have some semblance of the contents since it’s important to know what to invite for. It prevents us from getting negligent with our paintings.

What Wishes Development

  • The software has an overly area of interest function. In contrast to ChatGPT, which can be utilized for more than a few non-public {and professional} duties, ChatPDF has a restricted workflow. It does what it does smartly, however you won’t wish to use it day by day.


  • Unfastened plan: $0
  • Plus plan: $5/month
  • Top rate plan: $15/month

6. DreamStudio

Steadiness AI is the landlord of numerous AI merchandise for text-to-image and video era. Entrepreneurs who use AI to generate written and visible content material save a median of greater than 3 hours in step with piece, so I used to be taking a look ahead to trying out DreamStudio, the web-based app model of Solid Diffusion 3.

I’m really not a herbal artist or clothier, however at Nickelodeon, I from time to time transient our ingenious groups on a brand new sequence (from major characters to animation genre to places), which they then use to tell the introduction of the sequence key artwork.

Gear like DreamStudio would lend a hand me temporarily visualize my business plan, which the ingenious workforce may use as a diving off level.

I determined to check this software to generate a picture I may use inside this weblog submit (see How I Examined the Perfect AI Gear for Paintings).

Screenshot from DreamStudio AI tool for productivity showing results of ai-generated imagery

This suggested was once an excellent instance of the features of this text-to-image generator. I added more than a few activates and filters to hone in at the precise form of picture I sought after.

Screenshot from Reclaim AI tool for productivity showing image generation interface

Studying learn how to write robust activates that information picture era is among the finest means to make use of text-to-image generative gear. Chatbots can lend a hand with that through drafting a particular suggested on your desired picture, which is able to then be plugged into DreamStudio.

Why I Like It

  • As I discussed, it is a nice technique to visually convey your concepts to existence. Like a written define ahead of a weblog submit, DreamStudio can give you a picture define that you’ll be able to use as inspiration on your design or images paintings.
  • You’ll be able to generate imagery to again up a pitch at paintings. If I had a thrilling thought for a Nickelodeon activation, I may use AI-generated imagery to convey my thought to existence and lend a hand my workforce visualize it.
  • Now not all picture turbines have a “Unfavorable Steered” function, however it is vitally useful to percentage now not best what you wish to have to look but in addition what you wish to have to keep away from on your picture. You’ll be able to additionally play with the side ratio and the selection of pictures you obtain.
  • Relatively than a per month subscription, as with different AI gear, DreamStudio means that you can purchase credit in step with picture, which provides extra flexibility.

What Wishes Development

  • The photographs generated weren’t all the time correct. Probably the most occasions I examined my above suggested, the pictures at the pc display resembled scenes from a delusion film slightly than AI-related imagery. Whilst promising, this software would possibly take some trial and blunder to fasten down precisely what you’re on the lookout for.


  • 25 unfastened credit
  • $10/1,000 credit: Roughly 5,000 pictures

My Takeaways From The usage of AI Productiveness Gear

I used to be fortunate to check a few of these exceptional AI gear whilst penning this weblog submit. I had already used or heard of a few, while others had been totally new.

Grammarly proved to be probably the most great tool for me as a creator. I used a unfastened trial of the Top rate model, and the intelligence of its tips blew me away.

Maximum people need to do a little form of writing for our careers, so it is a useful software to take your textual content from adequate to ordinary.

The software that shocked me probably the most was once ChatPDF. I had heard of it on social media and was once mindful that scholars closely use it, however I didn’t be expecting how helpful it might be in a piece surroundings. It’s extremely intuitive and is a smart instance of ways AI can build up potency with out compromising the usual of our paintings.

Whilst many would possibly concern AI overtaking their experience, we will’t deny the importance of humanity in the whole thing we do. That’s why I all the time use generative writing and content material tips as best an summary or leaping level.

AI might be able to lift our lives, however it might by no means change what we, as distinctive folks, have to supply.

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