Have you ever been on a time crunch to create social media content material?

Maximum people have and it is a worrying place to be in. Growing content material within the second it must be printed is lower than preferrred for extra causes than you could understand. No longer most effective is your content material much less more likely to meet the desires of your target market, however you can additionally fail to see the ingenious social subjects and occasions that may be deliberate for prematurely.

On this information, you can get the most productive social media content material calendar template and a step by step information explaining find out how to use it.

→ Free Download: Social Media Calendar Template [Access Now]

social media content calendar template: image shows a content calendar you can use and personalize

Use the Above Template to Plan Out Your Social Media Posts

Why do I want a social media calendar?

A social media content material calendar permits you to stay monitor of points in time, higher organize your content material introduction workforce, and create transparency with stakeholders who depend on your social media publishing time table.

Growing an ideal content material calendar is not so simple as including a couple of Instagram publish concepts in your Google calendar. Let’s take at the advantages of having a social media calendar.

1. Higher Group

Having a content material calendar assists in keeping you and your workforce arranged, which is very important when managing more than one social media channels.

Somewhat than bobbing up with content material concepts at the fly, you’ll plan your content material round your company’s wishes. It will probably additionally supply extra time for developing content material about trending subjects and upcoming vacations and occasions. For example, in case your corporate has a large tournament bobbing up, a content material calendar will mean you can strategize find out how to advertise prematurely.

social media content calendar: image show a tweet for inbound 2022 from HubSpot's twitter

Best possible of all, a social media calendar assists in keeping everybody in your workforce knowledgeable on when content material is being printed. This may increasingly assist keep away from doable miscommunication and confusion down the street.

2. More uncomplicated Scalability

Any other get advantages to having a social media calendar is that it let you scale your content material manufacturing with out overwhelming your advertising workforce.

You’ll tempo the manufacturing round your workforce’s bandwidth and different tasks your division is liable for by means of making plans the content material prematurely.

As you scale, you should definitely monitor publish analytics to peer how your content material is appearing. Whilst there is not any magic quantity for when or how frequently you must publish on social media, maintaining a tally of efficiency will mean you can and your workforce resolve what content material engages your target market essentially the most.

3. Upper High quality Content material

Finally, the use of a social media calendar guarantees that your workforce has a number of time to do their best possible paintings.

Making plans your posts prematurely permits time to double test your paintings and make sure there are not any typos or errors. It additionally allows your workforce to create a cohesive and constant emblem symbol as a result of you may have extra time to strategize and paintings on treasured campaigns.



Perfecting your social media content material calendar does not need to be a chore. With those crucial elements, you can have a basis to prepare your social media technique at a tactical degree.


As you spotted in previous sections, your stakeholders will recognize having an easy-to-read key that they are able to use to know the tips within the calendar.

social media content calendar key

So long as your key’s transparent, as regards to somebody for your group can view your social media content material calendar and perceive precisely what is going down on all platforms.

URLs and UTM Parameters

URLs and UTM parameters are an identical, however they are no longer one and the similar. URLs are the hyperlinks you will want to percentage out of your web site (and even some other web site in case you are curating content material) in your social media platforms.

Column for inserting URLs and UTM parameters in social media content calendar

Alternatively, a UTM parameter is an extension of your URL. It is a string of monitoring code that is appended to the tip of the URL and it is helping social media entrepreneurs monitor how nicely their posts are riding visitors to their web site. By way of monitoring and inspecting UTM parameters, you are able to see what content material is assembly your conversion objectives and what content material is healthier for engagement on social media platforms.

Date and Time

You probably have stakeholders or different groups that depend on your social media content material, you can temporarily see the good thing about together with dates and instances for your social media calendar.

columns for day, date, and time in a social media content calendar

When teammates can view the calendar and establish precisely when a publish used to be or will probably be scheduled, they are going to have the ability to temporarily continue with their workflow which is really useful for you, too. That implies you will not be interrupted to provide standing updates about each and every Tweet at the docket for the day.


Transparency and context are helpful with regards to social media content material calendars. Giving a temporary synopsis of the message and even sharing the caption for a publish can cross far in serving to others inside of and outdoor your workforce perceive what the intent of the publish will probably be.

column in content calendar for writing social media captions

Professional tip: In case you are including a video in your social media content material calendar that’s not completed, imagine including a brief Loom video that provides an outline of what the video will probably be about.

Marketing campaign

In terms of monitoring, it is too past due to start out when the marketing campaign is over. Get started monitoring your social media campaigns for your content material calendar. You’ll make this prescriptive by means of having a dropdown listing of predetermined marketing campaign names, or in case your campaigns are few and some distance between, merely replica and paste the names subsequent to the corresponding content material.

Professional tip: Align your marketing campaign title with the marketing campaign phase of your UTM parameter for seamless monitoring.

column in social media calendar for tracking campaigns


Your social media content material calendar will turn into simply some other spreadsheet with out some imagery. Since a lot of your social media content material it will likely be visible, upload a thumbnail-sized model of the picture that will probably be integrated within the printed publish. Coupled with the message, stakeholders who view the calendar photographs can have a sexy just right concept of what is going to be shared and when.

column in content calendar for inserting images that will be included in social media posts

To make modifying your photographs for every platform more uncomplicated, take a look at this cheat sheet for preferrred symbol dimensions on every platform.

Earlier than developing your social media content material calendar, it’s crucial to take a step again, take a look at the massive photo, and plan. Right here’s how.

Step 1: Establish your objectives.

Step one you need to take to construct your social media content material calendar is to spot your objectives. Those will resolve how frequently you publish, who must be concerned within the content material introduction procedure, and which channels you will want to use.

In case you are no longer positive the place to begin with putting in your social media objectives, we duvet that right here.

Step 2: Align your workforce.

Along with your objectives etched in stone, it is time to align your workforce towards those objectives. Social media content material introduction is a tall order, particularly for lean advertising groups, so do not brief your self on assets — particularly ability.

Something we all know to be true nowadays is that video content material is taking up as regards to each and every primary social platform. That implies you will want to have on-camera ability devoted to generating video content material to fulfill the desires of your social media calendar.

If you’ll, discover a content material writer who’s well-versed in short-form written content material, video content material, and audio content material to stay your content material manufacturing transferring temporarily and save you bottlenecks.

Step 3: Imagine variety, fairness, inclusion, and belonging.

Range, fairness, inclusion, and belonging are subjects to imagine when growing your social calendar. You will want to be sure your content material displays and respects the values and reports of your target market. Additionally, the faces, voices, and tales you percentage on social networks must be consultant of your target market and the bigger group the place your enterprise operates.

This is not one thing that may occur by chance, so you will want to plan for variety and inclusion as you increase your content material calendar. If you want some steerage on developing numerous and inclusive content material, take a look at our unique analysis at the subject.

Step 4: Arrange UTM monitoring.

Some of the vital portions of a social media calendar is in truth the section you do not see — analytics and monitoring. The best way to trace how your social media content material is appearing is to make use of UTM parameters to trace it. “UTM” appears like a frightening acronym, however they are easy to arrange and use.

As soon as you have got them in position for every hyperlink in your social media posts, you’ll assessment the metrics of your social media content material.

Step 5: Create an research tracker for your calendar.

For stakeholders who need to keep abreast of ways nicely your social media content material is, create a tab that presentations clicks, perspectives, engagements, and different metrics you propose to trace to deem your content material a luck. Monitoring analytics may also be as easy or detailed as your workforce prefers.

For a complete listing of metrics to trace and gear to do it, check out this 12 months’s Final Information to Social Media Analytics.

To expedite the method of constructing a social media content material calendar, obtain this unfastened template that’s in a position so that you can fill out.

1. Whole a social media audit throughout all platforms.

Step one prior to making a social media content material calendar is to finish a social media audit. Which social media platforms are you on? Which platforms are you no longer on, however your competition are? Which platforms get essentially the most as opposed to least engagement? Which content material codecs do you employ maximum frequently and least frequently? Which varieties of posts get essentially the most as opposed to least engagement?

Spend a while perusing your social media analytics to respond to those questions. It’s crucial to again your conclusions with knowledge and no longer discovered them solely in your intestine intuition. We advise the use of a social media file template that will help you stay monitor of your findings.

Featured Useful resource: Social Media Document Templatesocial media content calendar: social media report template

Obtain Now

Doing an audit of your social media presence will will let you resolve find out how to transfer ahead as you create your social media content material calendar. For example, you will be on TikTok now, but it surely seems that’s the platform the place you get the least engagement and only a few leads. That can imply it’s time to take away TikTok out of your lineup and make investments extra time on a better-fitting platform.

Advisable Reads

2. Pick out the highest 3-5 social media platforms you’ll use.

Consider it or no longer, you don’t wish to be on the entire social media platforms to get a top social media ROI. In truth, you must make a selection most effective the most productive ones as a way to building up your ROI — no longer most effective as a result of this may increasingly save your workforce time and effort, however as a result of it’ll lead to a a lot more manageable social media content material calendar.

Each social channel is other and the content material you publish on every one must enchantment to the format of the platform and the customers who use it. Consider having to publish on Fb, Instagram, YouTube, Twitter, LinkedIn, TikTok, Pinterest, Tumblr — this is… so much. As a substitute, make a selection the highest 3 to 5 platforms that, in line with your social media audit, yield the easiest ROI.

As you select your platforms, you may also need to concentrate on developments and rising channels. Although you’re a marketer at a small B2B trade, it gained’t harm to check out a platform prior to all of your competition do.

Featured Useful resource: Social Media Traits Documentsocial media content calendar: social media trends report

Obtain Now

In case you are a seasoned marketer or have a big workforce, you could in finding that the use of all the fashionable channels or even experimenting with a brand new one may well be really useful to the objectives you place in the first step. On the other hand, if you are a workforce of 1, or your workforce is already stretched skinny, it is OK to begin with a couple of social channels and paintings your approach as much as extra.

Advisable Reads

3. Select your social media content material codecs and publish sorts.

You’re now armed with the social media platforms you’d love to pursue. However which social media content material sorts will you publish? Will you publish basically movies, photographs, or text-based updates? Will you publish informative, relatable, or humorous content material?

As at all times, we advise opting for a mix of content material sorts to maximise your ROI. Plus, it’ll make sure that you’re serving content material that addresses other segments of your target market whilst expanding your degree of succeed in.

As you make a decision in your publish sorts, take into accout your workforce’s assets. You probably have devoted social media managers who can create content material in-house, then you’ll be extra plentiful together with your alternatives. However for those who most effective have a generalist marketer on team of workers (or for those who’re that generalist marketer!), imagine what’s maximum real looking in relation to content material introduction, or ask for the cheap to rent a contract content material writer.

Advisable Reads

4. Create social media content material templates, lazy hashtags, and lazy replica.

As you construct out your content material calendar (optimistically after downloading a unfastened social media content material calendar template!), take into account that the aim of your calendar is to make posting as smooth and painless as imaginable. In pursuit of that, take a while to create content material templates, listing out the hashtags you’ll use maximum frequently, or even create “lazy” replica for both you or your coworkers to make use of.

We advise storing your templates in an internet financial institution, equivalent to Google Pressure or a device equivalent to Canva, the place folks can temporarily edit a template and regulate it to create a brand new publish. Normally, you need to have quite a lot of customizable symbol templates.

Featured Useful resource: 150+ Content material Introduction Templatessocial media content calendar: content creation templates

Obtain Now

Don’t disregard to stay your most-used hashtags simply out there for simple copying and pasting, in addition to lazy replica that most effective must be custom designed from post-to-post. As you draft your templates, remember to stay your emblem voice in thoughts. Whether or not you’re critical and company, or open and pleasant, you need each and every publish to include your corporate’s branding.

Advisable Reads

5. Fill for your social media vacations, occasions, and campaigns.

What’s a social media content material calendar that doesn’t display your forethought and making plans? Smartly, it’s nonetheless a content material calendar — simply no longer an overly helpful one! As you construct out your social media content material calendar, establish the vacations and occasions you’ll be collaborating in, and observe any campaigns you could have deliberate for the longer term.

When you’re attending an tournament or a convention, you must plan to broadcast that for your social media channels. Or for those who’re doing a digital tournament equivalent to a webinar, you must plan a sequence of posts round that, too. Or for those who’d love to create a vacation publish or a paid social marketing campaign — the probabilities are unending. You must plan for every upcoming tournament with a minimum of a month’s advance realize.

Growing all your different posts is already worrying sufficient. There’s no wish to get stressed out about upcoming dates and occasions that you simply’re already acutely aware of. And take into account: You don’t wish to create a marketing campaign for each and every unmarried vacation.

Advisable Reads

6. Resolve a social media posting time table.

It’s time to get into essentially the most helpful a part of your content material calendar: Figuring out your posting time table. Your calendar must have a “Time” column that may will let you proactively stay monitor of this data.

Other social media platforms require quite a lot of posting instances. By way of first developing other tabs for every platform, or coloration coding posts for various channels, you’ll have the ability to simply fill within the instances you’d love to put up the posts. Imagine additionally syncing publishing instances in your calendar so you’ll get a well timed reminder.

Right here’s a handy guide a rough of evaluate of the most productive instances to publish on every platform:

  • Instagram: 6 PM – 9 PM, 12 PM – 3 PM, and three PM – 6 PM
  • Fb: 6 and 9 PM and 12 PM – 3 PM
  • Twitter: 9 AM – 12 PM
  • LinkedIn: 9 – 12 PM, 12 – 3 PM, or 3 – 6 PM
  • YouTube: 6 PM and 9 PM
  • TikTok: 6 to 9 PM, 3 to six PM, and 12 to a few PM

Remember that it isn’t unusual for manufacturers to publish day by day on platforms like Twitter whilst posting as soon as per week on LinkedIn is also greater than sufficient to stay that target market engaged.

Check out the analysis for every social media platform you propose to make use of to get a way of the posting cadence best possible practices. Then, evaluate that to the bandwidth in your workforce and the objectives you need to succeed in. Take note: the objective of a social media calendar is to create and put up a sustainable circulation of content material in your target market — it is a marathon, no longer a race.

Advisable Reads

7. Agenda posts the use of a social media device.

When you’re publishing updates on numerous platforms, with other campaigns and vacations, at other instances and days, that may temporarily get overwhelming. We advise integrating your social media calendar template with a social media control device.

That can will let you time table posts nicely prematurely of e-newsletter, restricting guide paintings. Paired with the social media templates you’ve already created, you’ll revel in a a lot more expedited publishing procedure, which is particularly helpful for those who’re a generalist or are the only real social media supervisor for your workforce.

social media content calendar: HubSpot social media management toolCheck out HubSpot’s social media control device totally free.

Many gear will let you cross-post throughout other social media channels. This may also be helpful to an extent, however we advise continuing with warning: What may paintings on LinkedIn may no longer paintings on Fb, and vice versa. Since every platform serves a particular target market section, you need to verify your posts are customized for every one.

Advisable Reads

8. Observe your social media posts’ luck metrics.

As soon as your social media posting time table has matured and you’ve got a backlog of posts to investigate, it’s time to delve deeply into your social media metrics and be told what labored, what didn’t paintings, and what you must trade transferring ahead.

Hopping from platform to platform and taking a look at their particular person analytics dashboards could be a just right position to start out. However as you proceed scaling your advertising efforts, you must imagine making an investment in social media analytics device to bring together all your engagement knowledge for you.social media content calendar: hubspot social media analytics toolCheck out HubSpot’s social media analytics device totally free.

As you analyze your luck, attempt to hyperlink it in your corporate’s final analysis. What number of leads did you earn? What number of of the ones leads become gross sales? What quantity of money did you spend on paid social media as opposed to how a lot earnings did you generate? Right here’s a information on measuring social media advertising ROI that will help you resolution those questions.

Advisable Reads

Social Media Content material Calendar

When you shouldn’t have time to create your social media content material calendar from scratch, get started with HubSpot’s unfastened social media content material calendar template.

The calendar has the entirety you wish to have to plot your social media content material, coordinate campaigns, develop succeed in and engagement, scale posting time table, and spice up productiveness. Obtain it now, and practice together with the stairs beneath.

Featured Useful resource: Social Media Content material Calendar Template

HubSpot's Social Media Content Calendar Template

Obtain Now

Our template comprises the entirety you wish to have to scale your social media advertising efforts. You’ll achieve get right of entry to to:

  • Social Media Content material Agenda: See every of your own posts and draft particular person messages and pictures for every one.
  • Per month Making plans Calendar: See your upcoming social posts for the month in a user-friendly, big-picture layout.
  • Content material Repository: Record out all the content material you’ll be sharing together with your fans, from weblog posts to gives to web site pages.
  • Platform-Particular Tabs: Plan out your updates for every particular platform, together with Twitter, Fb, LinkedIn, and extra.

Beneath, we dive extra deeply on find out how to use the template.

Social Media Content material Calendar Template Educational

The next subsections will display you find out how to fill out every of the tabs you spot on this template — Twitter, Fb, LinkedIn, Instagram, and Pinterest.

Step 1: Evaluation the Per month Making plans Calendar tab.

The tab Per month Making plans Calendar supplies an general snapshot of your per thirty days social media campaigns. It’s going to mean you can coordinate with different stakeholders and stay the entire transferring portions so as. Here is what it looks as if:

social media holiday calendar template

There are 3 sections to have in mind of while you edit this template. First, the color-coding key. Each and every coloration represents one of those content material or marketing campaign you may coordinate, like ebooks, webinars, weblog posts, product launches, and so forth. Regardless that only a few of those may well be related to you, they are only the start of what you could need to come with right here — so remember to upload and take away classes that align with your individual varieties of content material.

The opposite two sections you can wish to edit are the Month and 12 months on the best of the calendar, in addition to the cells beneath every day of the week. In the ones cells, you must input the kind of content material you can be selling that day and color-code it to align with the marketing campaign it is supporting.

As a substitute of deleting the entire content material on this spreadsheet every month, I like to recommend copying this worksheet twelve instances over and making a separate sheet for every month. (If that will get to be too overwhelming, you’ll at all times save the ones tabs as a separate workbook.)

Step 2: Populate your first social channel within the calendar.

Alright, now let’s get to the social media content material a part of the calendar. For the sake of this weblog publish, we will use Twitter for instance, however those steps will paintings for every social channel tab within the template.

Let’s assume you need so as to add some tweets in your scheduling template. Scroll over to the Twitter Updates tab within the content material calendar spreadsheet, the place you can see this:

HubSpot social media content calendar for twitter

Day, Date & Time

The primary 4 columns, Day, Date, Time, and Date & Time are there to your comfort, and if you select to make use of a third-party app for pre-scheduling your tweets (like HubSpot’s Social Media Control Tool), then those columns will probably be helpful. For now, simply fill within the date for when you can put up updates to Twitter, and the time at which you would like them to move out. The Date & Time column will routinely trade in line with what you kind within the earlier two columns.


Now, let’s transfer over to the Message column. Right here, enter the replica you need to look for your tweet, allowing for you must cap it at 217 characters to permit enough space for a hyperlink. (Learn this weblog publish for a complete persona depend information.) This spreadsheet will auto-calculate the selection of characters you could have entered to stay you on level, turning yellow and ultimately purple as you way 240 characters.


After you could have composed your tweet, paste the URL you need to incorporate for your tweet within the Hyperlink column. Make sure to come with UTM parameters so you can know whether or not those tweets are riding visitors, leads, and shoppers. That is crucial step to keep in mind if you want to display ROI from social media. You’ll additionally use the Marketing campaign column so as to add an related marketing campaign which is helping with extra detailed monitoring and reporting.


In the end, within the Symbol column, connect the tweet’s symbol (if in case you have one). For Twitter, we advise photographs which might be 1200 x 670 pixels.

(Click on right here for a complete cheat sheet of social media symbol sizes.)

In case you are having bother attaching your symbol to the spreadsheet, practice those steps:

Step 1: Click on at the mobile the place you need to position your symbol.

How to add an image to an excel cell, step 1 click insert

Step 2: Click on Insert within the best row, then click on the Symbol button, and in the end, click on Symbol in mobile to make a choice your symbol.How to add an image to an excel cell, step 2 click image and image in cell

Step 3: Within the Insert symbol window, make a selection the choice your picture will come from. On this instance, we uploaded a picture from our laptop.

How to add an image to an excel cell, step 3 upload the image

Step 4: You can now see the picture seem within the mobile.How to add an image to an excel cell, step 4 final step, image appears

Professional Tip: This procedure is only for organizational functions. If you make a decision to add the spreadsheet in your social media publishing device, it’ll no longer connect — you will have to do this manually. In case you are a HubSpot buyer, main points for find out how to bulk add your Twitter content material to the HubSpot Social Publishing Instrument may also be discovered throughout the downloaded template.

Do not Put out of your mind to Engage With Your Fans

Whether or not you employ this spreadsheet to plot your content material or add it to a third-party app, you can nonetheless wish to complement those updates with on-the-fly content material. Breaking information hits? Whip up a handy guide a rough replace to percentage it together with your community. Did anyone for your community tweet one thing attention-grabbing? Give it a retweet with some observation. Were given a captivating touch upon one among your updates? Reply with a “thanks” for his or her interplay.

Bobbing up with and scheduling your social media content material prematurely is a large time-saver, but it surely must cross with out announcing that you simply nonetheless wish to track and upload in your social presence all through the day.

In the end, we inspire you to experiment together with your social media publishing. This template supplies publishing dates and instances for every social community, however you could in finding the ones are approach too many updates so that you can fill, or most likely too rare to your booming social presence. If that is so, you must regulate your social media publishing frequency as wanted.

Now that you have got the fine details of a social media content material calendar, obtain the only beneath totally free and get started making plans your content material.

Editor’s observe: This publish used to be firstly printed in January 2020 and has been up to date for comprehensiveness.

social media content calendar

WordPress SEO

[ continue ]